Office and Budget and Finance

Who to contact

David Pappone: College policies and procedures, budget information, Dean’s Office commitments and other general questions

Jay Delaney: Financial Team activities; oversight to ensure financial team is complying with University and sponsoring agency policies and procedures; back-up Certified Approver; sponsored projects.

Procurement Specialists

Manages purchase orders (PO) for their administrative departments, including PO changes, matching error and capital asset receipts; performs financial analysis and reporting; journal entries; performs duties related to month-end and year end close for purchasing activities.

• Mary Haverkost: Procurement Specialist/Accountant II – assigned to: Aerospace Engineering and Mechanics, Characterization Facility, Chemistry, Computer Science & Engineering, Electrical & Computer Engineering, History of Science & Technology, ITCEP, Mechanical Engineering, UNITE; financial analysis and reporting, journal entry requests, back up CA.
• Shaun Kershner: Procurement Specialist/Accountant I – assigned to: Biomedical Engineering, Digital Technology Center, Dean’s Office; financial analysis and reporting - special projects; supports cluster director in resolving pending approvals, budget errors, match and imaging exceptions; CA for departments lacking a certified approver
• Wendall Roy: Procurement Specialist/Accountant II – assigned to: Babbage Institute, Chemical Engineering & Materials Science, Civil Engineering, CSE Student Programs/Services, Dean’s Office, Earth Sciences, Fine Theoretical Physics Institute (FTPI), Institute of Math Applications (IMA), IPRIME, Mn Geological Survey, Mn Institute for Astrophysics – Astronomy, MRSEC, School of Math, Nano Fabrication Center, Physics, St. Anthony Falls Lab, Technological Leadership Institute (TLI); financial analysis and reporting, journal entry requests; back up CA

Voucher Specialists

Enter various types of vouchers; understand and handle miscellaneous voucher variables; make changes to entered voucher when necessary; review voucher errors and take appropriate actions.  Responsible for: resolving discrepancies and matching errors in partnership with Procurement Specialist; link vouchers to invoice images, close vouchers.

• Chandra Killebrew: Voucher Specialist – Primary
• Thu Tran: Voucher Specialist – Back-up 

Billing Specialists

Manages the billing entry process for customer billing requests, ensuring confidentiality and accuracy. Duties in support of Procurement Specialist role include but are not limited to: requesting new customers; requesting changes to existing customer accounts; generating customer invoices; entering credit or re-billing invoices as necessary.

• Thu Tran: Billing Specialist – Primary
• Chandra Killebrew: Billing Specialist – Back-up