CEGE Employee Reimbursement

Please review the University of Minnesota travel policy before you travel.

Combining business and personal travel

Travelers may choose to combine personal travel with University business travel.  Travel must be primarily for business purposes to receive a reimbursement of transportation expenses tax-free. Travelers are prohibited from using University funds for their personal travel. At the time travel is booked, obtain a price comparison for the trip that does not include personal travel and include the price comparison with the expense report. This includes situations where the traveler has selected an indirect route or interrupts travel for personal convenience.  Before you travel, please reach out to [email protected]  if you have any questions.

Before Traveling

If combining personal and business travel, do a flight cost comparison for the business travel portion (excluding the personal travel dates) at the time of original booking.

• UTravel Services
• Lodging information for U-wide contracts
• International Travel (includes Fly America Act information)
• International travel registration
• Getting Started with Emburse (PDF)

Applying for Reimbursements in Chrome River

• Access to Emburse: My U > Key Links > U Travel > Emburse login
• Reimbursements must be requested within 60 days of the expense date. Late reimbursements are treated as taxable income.
• Receipts are not required to request per diem for meals and incidentals.
• Receipts are required for all other expenses greater than $25.  If you do not have a receipt, you may complete the statement in lieu of receipt form. 
• Chrome River Cheat Sheet 

Travel Expense Reimbursement

• Financial Training
• Create an expense report in Chrome River
• Travel Reimbursement Tips
• Verifying Payments for Chrome River Expense Report

UMN Travel-Related Policies

• Traveling on University Business
• Hospitality and Entertainment of Non-Employees
• Using Vehicles for University Business
• Cash Advances
• Using the University Corporate Card
• Purchasing Goods and Services

Other Travel-Related Polices

• Business Expenses
• Hospitality and Entertainment of Non-Employees
• Using the University Travel Card

Additional Useful Information

• Currency converter
• Per diem (US)
• U Travel Program 
• U-Wide Pricing Agreements (air travel/transportation/lodging)
• Domestic per diem rates
• International per diem rates
• Registering International Travel (Faculty and Staff)
• Currency Converter