Publishing and drafts

View page state

You can check the current state of a page at the bottom left corner of the edit form.

Example:
Page State: Published, Draft, Needs Review, or Archived

Page State Example

How to publish

To make a page visible to site visitors (when your site is live):

  1. Edit the page.
  2. Scroll to the bottom of the edit form.
  3. Select Published in the Change to or Save as dropdown.
  4. Click Save.
Publish page

How to unpublish (archive) a page

Unpublishing (archiving) a page removes it from your website and web searches but retains the content in the backend for editors.

  1. Edit the page.
  2. Scroll to the bottom of the edit form.
  3. Select Archived in the Change to dropdown.
  4. Click Save.

Note:

  • To republish a page, switch it back to the Published state.
  • A page must be Published before you can change it to Archived.

Drafts

Pages in the Draft state allow you to update content without it being visible to site visitors. Draft content remains hidden until published.

  1. Edit the page.
  2. Scroll to the bottom of the edit form.
  3. Select Draft in the Change to or Save as dropdown.
  4. Click Save.

Important:

  • Switching from Published to Draft does not make the page inaccessible to visitors or remove it from web searches. You must archive the page for that.

Needs Review

When a draft is ready for review, flag it as Needs Review. This status indicates that the page is ready for another team member to review.

  1. Edit the page.
  2. Scroll to the bottom of the edit form.
  3. Select Needs Review in the Change to or Save as dropdown.
  4. Click Save.

Note:
Changes made to a page in Needs Review won't appear on the website until the page is published.

How to delete a page

If a page is no longer needed, you can delete it.

Warning:
Deleted pages are held for 30 days before being permanently removed from the CSE website. After 30 days, the content will be erased from Drupal and cannot be undone. To retain content without displaying it, archive the page instead.

Steps to Delete:

  1. Navigate to the page.
  2. Click the Delete button (third button from the left in the admin bar).
    • A confirmation page will appear.
  3. Click Delete again to confirm.
Page admin buttons. Delete, third button from the left is selected.

You will not be able to use the exact same page URL (alias) as the deleted page unless you manually purge/delete it from the Recycle Bin page.

Steps to Permanently Delete:

While deleted pages are held for 30 days and deleted automatically afterwards, there may be some cases where you want to permanently delete a page immediately.

  1. Navigate to your user page
  2. Scroll down to the Recycle Bin section and click on View deleted pages
  3. Find your deleted page from the list

  4. Click the arrow button next to Restore

    The "Purge" button, used to permanently delete pages from the website
  5. Select Purge
  6. Confirm that you want to permanently delete the page. This action cannot be undone.

Steps to Restore:

  1. Navigate to your user page
  2. Scroll down to the Recycle Bin section and click on View deleted pages
  3. Find your deleted page from the list
  4. Click the Restore button