Publishing and drafts

View page state

You can view the current state of a page at the bottom left corner of the edit form.

Current state status, change to dropdown, and save button of a Drupal edit form

How to publish

A page needs to be published to make it visible to site visitors (when your site is live).

  1. Edit the page.
  2. Scroll to the bottom of the edit form.
  3. Select Published in the Change to or Save as dropdown.
    Screenshot of the page status drop-down menu
  4. Save the page.

How to unpublish a page

Unpublish - or archive - a page to take it down from the website. This allows you to save the content from pages that you don't want published anymore and make it invisible to site visitors and will remove it from web searches. Editors can still see archived pages in the back end. 

  1. Edit the page.
  2. Scroll to the bottom of the edit form.
  3. Select Archived in the Change to dropdown.
  4. Save the page.

You can republish a page to make it visible to site visitors again.

Drafts

Draft pages or content updates without it being visible to site visitors. Draft content won't show up on your website until you publish it. 

  1. Edit the page.
  2. Scroll to the bottom of the edit form.
  3. Select Draft in the Change to or Save as dropdown.
  4. Save the page.

Note: When you switch a page from "Published" to "Draft," it does NOT make the page invisible or remove it from web searches. You must archive the page in order to do that. 

Needs Review

When updating a "Draft" page and your revisions are complete, you can flag it as "Needs Review." This indicates that the page is ready to be reviewed by another person in your unit. Changes that are made to the page while in "Needs Review" won't show up on your website until the page is is published.

  1. Edit the page.
  2. Scroll to the bottom of the edit form.
  3. Select Needs Review in the Change to or Save as dropdown.
  4. Save the page.

How to delete a page

When a page is no longer needed, it can be deleted from the website.

Important: Deleting a piece of content will erase it from Drupal and cannot be undone. If you archive a page, you'll still be able to access it, it just won't be visible to your website's visitors. 

  1. Navigate to the page.
  2. Click the Delete button. A confirmation page appears.
    Page admin buttons. Delete, third button from the left is selected.
  3. Click the Delete button to confirm and delete the page.