Site clean up instructions

Archived Pages

Archived pages are no longer visible to site visitors.

Create List of Archived Pages

1. Click "Manage Your Content" on the Site Management Dashboard. You will be taken to the Manage Your Content screen that lists all pages in your site.
2. Select "Archived" in the "Status" dropdown menu.
   • If you edit for multiple units select the unit you are reviewing in the "Department/Unit" dropdown menu.
3. Click "Apply". The list will filter to only show Archived pages in your site.

Review Archived Pages

1. Review each page in the list of Archived pages.
2. Right click on the page title.
3. Select "Open link in new tab". The page opens in a new browser tab, keeping the list available.
4. Review the contents of the page.
5. Keep pages that:
   • Are seasonally updated and published (i.e. Career fair information).
   • Have historical value.
6. If the page is no longer needed, delete the page.
   1. Important: Deleting a page cannot be undone, only delete pages that are not needed.
   2. Click the "Delete" button on the page. You will be taken to a confirmation page.
      
   3. Click the "Delete" button again to confirm deletion of the page.

Draft Pages

Draft pages have never been published or made available to site visitors.

Create List of Draft Pages

1. Click "Manage Your Content" on the Site Management Dashboard. You will be taken to the Manage Your Content screen that lists all pages in your site.
2. Select "Draft" in the "Status" dropdown menu.
   • If you edit for multiple units select the unit you are reviewing in the "Department/Unit" dropdown menu.
3. Click "Apply". The list will filter to only show Draft pages in your site.

Review Draft Pages

1. Review each page in the list of Draft pages.
2. Right click on the page title.
3. Select "Open link in new tab". The page opens in a new browser tab, keeping the list available.
4. Review the contents of the page.
5. If the page needs to be visible to site visitors, consider updating the page and publishing it.
6. If the page is no longer needed, delete the page.
   1. Important: Deleting a page cannot be undone, only delete pages that are not needed.
   2. Click the "Delete" button on the page. You will be taken to a confirmation page
   3. Click the "Delete" button again to confirm deletion of the page.

Published Pages

Published pages are publicly available to site visitors.

Create List of Published Pages

1. Click "Manage Your Content" on the Site Management Dashboard. You will be taken to the Manage Your Content screen that lists all pages in your site.
2. Select "Published" in the "Status" dropdown menu.
   • If you edit for multiple units select the unit you are reviewing in the "Department/Unit" dropdown menu.
3. Click "Apply". The list will filter to only show Published pages in your site.

Review Published Pages

1. Review each page in the list of Published pages.
2. Right click on the page title.
3. Select "Open link in new tab". The page opens in a new browser tab, keeping the list available.
4. Review the contents of the page.
5. If needed, update the page content.
   1. Ensure the page is up to date.
   2. Fix any spelling or grammar errors.
   3. Update link text to improve accessibility.
      • Resource: Accessible U’s Links resource.
   4. Improve alternative text for accessibility.
      • Resource: Accessible U’s Alternative Text resource.
   5. Restructure the page to improve accessibility, scannability and maintainability.
      • Resource: Accessible U’s Headings resource.
6. If the page is only used at specific times of year (e.g. Career Fair information) or has historical value consider Archiving the page.
7. If the page is no longer needed, delete the page.
   1. Important: Deleting a page cannot be undone, only delete pages that are not needed.
   2. Click the "Delete" button on the page. You will be taken to a confirmation page.
   3. Click the "Delete" button again to confirm deletion of the page.