Onboarding process

Faculty research groups and personal websites

If you are looking to create a faculty research group or personal website, you may choose from the following options:

Drupal Lite

A lightweight, flexible platform that aligns with University branding guidelines.

Google Sites

An easy-to-use option, ideal for internal team collaboration or simple web pages.

Note: Faculty research group websites must meet all University web requirements and website brand guidelines. For details, visit University Web Standards.

Departments, Centers and Collegiate Units

College of Science and Engineering (CSE) academic departments, centers, and collegiate units are required to use cse.umn.edu for content targeting students, alumni, and external-facing audiences.

Google Sites may only be used by departments, centers, and collegiate units for faculty and staff internal audiences and must restrict viewing to a specific Google Group. For assistance in setting up permissions, visit Google Group Permissions Guide.

Changing or adding new editors or contributors

To update editor information or request a new editor:

1. Primary contacts should email [email protected] with the following details:
   • Website name(s) or URL(s).
   • Internet ID(s) of the editor(s).
   • Whether the individual(s) should be added or removed from the site(s).
   • Specify whether the individual(s) should be an Editor or Contributor.
2. Requests are validated by confirming the request comes from the unit's primary contact. If a request originates from another individual, S&WD will verify approval with the unit’s primary contact.

New editor/contributor onboarding

New editors and contributors must complete the onboarding process as outlined below:

Step 1: Request Submission

The unit's primary contact emails [email protected] with the editor's information (see details above).

Step 2: Digital Accessibility Training

New CSE Web editors are enrolled in the University’s Digital Accessibility Foundations course. Editors must complete this training before gaining access to the website.

Step 3: Verification

Editors notify S&WD upon course completion. S&WD will verify training completion and grant access to the website.

Step 4: Additional Access and Training

• Editors are added to the CSE Drupal Editor Google Group, where they can connect with other editors and discuss issues or workarounds in Drupal. (Contributors are not added to this group.)
• New editors and contributors are enrolled in the CSE Drupal Training Canvas course for CSE Web-specific training.

Editor audits

To maintain website security and proper access:

• S&WD conducts quarterly editor audits by reaching out to primary contacts.
• These audits ensure that only authorized individuals have editing access to the site.