Onboarding process

Faculty research groups and personal websites

If you are looking to create a faculty research group or personal website, you may choose from the following options:

Faculty research group websites must meet all University web requirements and website brand guidelines.

Departments, Centers and Collegiate Units

College of Science and Engineering academic departments, centers, and collegiate units are required to use cse.umn.edu for website content for students, alumni, and external-facing audiences. Google sites can only be used by departments, centers and collegiate units if they are intended for faculty and staff internal audiences and these sites must limit viewing to a specific Google Group.

Changing or adding new editors or contributors

Primary contacts should email help@umn.edu to update editor information or request to add a new editor, including the following information:

  • Website name(s) or URL(s)
  • Internet ID(s) of the editor(s)
  • If the individual(s) should be added to or removed from the site(s)
  • Specify whether the individual(s) should be an Editor or Contributor

Requests for access changes are validated by confirming each request comes from the unit's primary contact(s). If a request comes from someone else, S&WD will check with the unit’s primary contact for approval.

New editor/contributor onboarding

  1. Once the unit's primary contact has emailed help@umn.edu, new CSE Web editors will be enrolled in the University’s Digital Accessibility Foundations course.  Editors must complete the training before getting access to the website.
  2. Once editors notify S&WD of Digital Accessibility Foundations course completion and S&WD verifies completion, editors will be added to the website.
  3. New editors are added to the CSE Drupal Editor Google Group.
    • The CSE Drupal Editors Google Group is for CSE web editors to connect with other editors, and to discuss issues and workarounds in Drupal. Contributors are not added to the group.
  4. New editors and contributors are enrolled in the CSE Drupal Training Canvas course.

Editor audits

S&WD will reach out to primary contacts to conduct a quarterly editor audit. This audit helps ensure only people who should have access to the site, can edit it.


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