Onboarding Process

 

If you are a department, unit, center, or research group wanting to be on the College of Science and Engineering website, follow the steps outlined below to begin the onboarding process. All CSE units are required to migrate their content over to a CSE website.

Note: If you are a CSE research group, you have the option to either create your own Drupal Lite website or request to be on the CSE website.  

If you are looking for a personal website please see these available resources:

Departments and Centers Onboarding Process

  1. Meet with Rob McIntosh (rjmcinto@umn.edu).
  2. Fill out the CSE Onboarding request form.
  3. After the CSE Comm Team approves the request, Rob McIntosh communicates the process of auditing current content and gives you the Tech Audit form to fill out.
  4. Perform an audit of your current content.
  5. CSE Comm Team approves your content audit.
  6. CSE-IT Web team reaches out for user editor list for your group.
  7. CSE-IT Web team creates your department or center's page and user accounts.
  8. CSE-IT Web team gives you training materials and instructions for editors to log in once in order to set correct permissions for each editor (Editors will then be able to enter content once permissions are changed).
  9. Enter/create new content on your new pages.
  10. Once you have finished entering content, reach out to Rob McIntosh for content review and approval.
  11. Your site is then scheduled for Go-Live with the CSE-IT Web Team.

After this point, it will be your responsibility to edit, enter and maintain content on your new website. You can always refer back to the guidelines on this website to help you in the process.

Our CSE Drupal Training Canvas course is required for all web editors. Visit the Drupal Canvas course webpage to start the training.

Research Groups Onboarding Process

  1. Fill out the CSE Onboarding request form.
  2. CSE Comm Team approves the request.
  3. CSE-IT Web team gives you a Tech Audit form to complete if there is an existing site. 
  4. CSE-IT Web team reaches out for user editor list for your group.
  5. CSE-IT Web team creates your research group's page and user accounts.
  6. CSE-IT Web team gives you training materials and instructions for editors to log in once in order to set correct permissions for each editor (Editors will then be able to enter content once permissions are changed).
  7. Enter/create new content on your new pages.
  8. Once you have finished entering content, reach out to Rob McIntosh for content review and approval.
  9. Your site is then scheduled for Go-Live with the CSE-IT Web Team.

 

A flowchart for onboarding a department onto the CSE site.