Onboarding process

Sites Required to Onboard

Some CSE websites are required to onboard to CSE Web. See the list of CSE websites required to consolidate to help determine your next step.

NOTE: All sites required to consolidate must do so by June 30, 2021. 

Sites Not Required to Onboard

If you are not on the above list of sites, you are not required to onboard to the CSE website.

If you wish to be a part of CSE Web, follow the steps outlined below. Otherwise, you may create a website through Drupal Lite

Personal Websites

If you are looking to create a personal website, you may choose from the following options:

Onboard to CSE Web

While the high level steps are outlined below, CSE Software & Web Development (S&WD) and the CSE Communications Team (COMM) are committed to supporting your unit’s unique needs every step of the way. Don’t hesitate to let us know how we may be of assistance.

  1. UNIT: Email csehelp@umn.edu to let us know you’d like to begin the process.
  2. UNIT and S&WD: Meet with Mark Rapacz for an onboarding consultation. Discussion items include
    • Current website
    • Site editors
    • Desired go-live date
    • Site-specific functionality
    • URLs and redirects
    • Roles and responsibilities
    • Resources and addressing any gaps
  3. UNIT and COMM: Meet with Rob McIntosh (rjmcinto@umn.edu) for a consultation on content strategy, accessibility, and analytics.
  4. UNIT: Review your current site structure and content and create a plan for your new site.
  5. UNIT: Complete Digital Accessibility: Foundations training (required for all site editors).
  6. UNIT: Complete CSE Drupal Training course in Canvas (required for all site editors).
  7. UNIT: Log in to site space on CSE Web at cse.umn.edu/login.
  8. UNIT: Create pages and enter new content.
  9. S&WD: Schedule a pre-launch review with Rob McIntosh.
  10. S&WD: Archive current website.
  11. UNIT and S&WD: Go-Live.
  12. UNIT: Maintain content on your new website, referring back to the guidelines on this website to help you in the process.

New Editor Onboarding

  1. New editors must complete the University’s Digital Accessibility Foundations course before getting access to the website.
  2. Once S&WD verifies Digital Accessibility Foundations course completion - editors are added to the website.
  3. New editors are added to the CSE Drupal Editor Google Group.
    • The CSE Drupal Editors Google Group is for CSE web editors to connect with other editors, and to discuss issues and workarounds in Drupal. If you have quick questions but don’t have time to come to Open Labs, feel free to send them out to the group, and we can solve them together.
  4. New editors are enrolled in the CSE Drupal Training (Canvas course).

Changing Editors

Primary contacts should email help@umn.edu to update editor information, including the following information:

  • Website name(s) or URL(s)
  • Internet ID(s) of the editor(s)
  • If the individual(s) should be added or removed from the site(s)

Requests for access changes are validated by confirming each request comes from the unit's primary contact(s). If a request comes from someone else, S&WD will check with the unit’s primary contact for approval.

Editor Audits

S&WD will reach out to primary contacts to conduct a quarterly editor audit. This audit helps ensure only people who should have access to the site, can edit it.

 

More About CSE web consolidation